Privacy Collection Notice and Consent to the Department of Justice and Community Safety

The Department of Justice and Community Safety (DJCS) collects, uses and discloses personal, sensitive and health information for the purposes of recruitment, selection, pre-employment screening, onboarding, training and other employment-related activities.

DJCS collects this information to assess your suitability for employment and to meet its employment, legal and administrative obligations. This may include undertaking enquiries and checks relating to your employment history, qualifications, licences, references, integrity matters and offence history, where relevant and permitted by law.

DJCS handles personal and health information in accordance with the Privacy and Data Protection Act 2014 (Vic), the Health Records Act 2001 (Vic) and the Public Records Act 1973 (Vic).

DJCS engages third-party service providers to assist with recruitment, assessment, screening, health evaluation, reference checking and onboarding activities. These providers may collect, store, process and disclose information on behalf of DJCS in accordance with applicable privacy legislation and contractual requirements. Some assessments conducted by third-party service providers will require the use of electronic supervision this is a requirement to proceed through the recruitment process. Where this occurs, personal information may be collected, used and disclosed for the purpose of administering, monitoring and verifying the assessment process. During electronically supervised assessments, DJCS or its third-party service providers may collect recordings of candidates and their surroundings for the purposes of identity verification, to ensure integrity of the assessment process. This could include live or recorded proctoring. For further information regarding recorded proctoring click this link.

DJCS and its service providers may use automated technologies, including artificial intelligence (AI), to support recruitment activities. Any such use will be subject to appropriate governance and human oversight and will not be solely relied upon to make final employment decisions.

If you do not provide requested information, or if the information provided is incomplete or inaccurate, DJCS may be unable to properly assess your application. This may result in your withdrawal from the recruitment process or the withdrawal or termination of an offer of employment.

You may request access to your personal information held by DJCS and seek correction of that information if it is inaccurate, incomplete, out of date or misleading. Requests may be made through the relevant business unit or, where applicable, in accordance with the Freedom of Information Act 1982 (Vic) through DJCS’s FOI team.

If you have any questions, concerns, wish to lodge a complaint, or raise a dispute about the handling of your personal information or the recruitment process, please contact the recruitment team in the first instance.